ERIE COMMUNITY COLLEGE

LIBRARY RESOURCE CENTER
 

SUGGESTED PROCEDURES FOR IMPLEMENTING POLICY ON

CONFIDENTIALITY OF LIBRARY RECORDS

1. The library staff member receiving the request to examine or obtain information relating to circulation or registration records will immediately refer the person to the librarian on duty who will explain the Confidentiality Policy.  If necessary, the librarian will refer the          person making the request to the Campus Administrator, the responsible records officer of the institution, who will explain the Confidentiality Policy.
    

2. The librarian in charge and the Campus Administrator, upon receipt of a process, order, search warrant or subpoena, shall consult with the appropriate legal officer assigned to the institution to determine if such process, order, search warrant or subpoena is in good form and if there is a showing of good cause for its issuance.
    

3. If the process, order, search warrant or subpoena, is not in proper form or if good cause has not been shown, insistence shall be made that such defects be cured before any records are released.  (The legal process requiring the production of circulation records shall ordinarily be in the form of subpoena “duces tecum” [bring your own records] requiring the librarian in charge to attend court or taking of his/her deposition and may require him/her to bring along certain designated circulation records.)
    

4. Any threats or unauthorized demand (i.e., those not supported by a process, order, search warrant or subpoena) concerning circulation or registration records will not be honored and will be reported to the Campus Administrator and the college attorney.
    

5. Any problems relating to the privacy of circulation and registration records which are not provided for above shall be referred to the librarian in charge.